Apartment Check-in Process




  • Tenants arriving between the hours of 8:00 a.m. and 4:00 p.m. (Monday through Friday) may pick up their keys at the Housing Office.  Tenants arriving on weekends, holidays or after 4:00 p.m. on a regular workday (Monday through Friday) may pick-up their keys at the Information Desk in the Hospital Main Lobby on the effective date of the lease. However, anyone arriving after 9:30 p.m. will need to go to the Hospital’s Emergency Entrance and inform the Security Officer at Post 2 of your need to pick up apartment keys.

Occupancy/Vacate Inspection Report (OIR)

  • Provided with your keys will be a multi-part inspection form to be fill out by the arriving tenant. This form is utilized to record the apartment’s condition upon your arrival.
  • This form must be returned to the Housing Office within 48 hours of arrival.
  • Failure to return this form to the Housing Office will indicate that the apartment was in excellent condition and without any defects.


  • Only those vehicles with valid “Housing” parking permits shall be permitted to park in University Manor East and West parking lots. All tenants must register their vehicles with the Department of Housing Services prior to or upon their arrival. Any inquiries regarding University Manor parking rules, regulations, or registration procedures should be directed to the Department of Housing Services at 717-531-8210.   
    • University Manor East (UME)
      • Parking pass color – Maroon.   
      • One numbered spaces is provided for each UME apartment and may only be utilized by the tenants assigned to that apartment or their guests.
      • Numerous un-numbered parking spaces are provided in UME parking lots 3, 7, 9, 10, and 11 and may be utilized by UME tenants for the parking of a second vehicle.
      • Guest parking guidance can be found in Housing Rules and Regulations.
    • University Manor West (UMW)
      • Parking pass color – Yellow   
      • All UMW parking spaces are un-numbered and are reserved for tenants living in the UMW student housing complex.   
      • Vehicles that belong to guests of UMW tenants must be registered with the Housing Office.
      • Guest parking guidance can be found in Housing Rules and Regulations.   
    • Parking fines
      • Parking tickets are issued by the Medical Center Security Department for the following reasons:
        • Absence of Housing parking pass displayed on vehicle or a Medical Center parking pass displayed on vehicle;
        • Parking in a numbered space that is assigned to another apartment other than your own;
        • Parking in a “No Parking” area designated by a “RED” painted curb or a “No Parking” sign;
        • Driving within the UME or UMW Student Housing complexes, or parking on the grass;
        • Blocking access to a fire hydrant;
        • Blocking access to sidewalks; and,
        • Parking a vehicle with a Housing parking pass in non-housing controlled parking lot.   
    • Parking fines double with each subsequent infraction.   
  • Parking permits issued by the Housing Department authorize parking in UME and UMW parking lots respectively. They do not authorize the vehicle to be parked in other parking lots on campus including the parking garages.

Rent payments

  • Rental payments are due the first day of each month, with a grace period until the 10th, except for nursing students who pay at the beginning of each semester for the entire semester. There is a $2.00 late fee for each day the rent is late after the 10th of the month.
  • The rental rates for the University Manor apartments are subject to change; however, the rates have been substantially lower than the surrounding apartment complexes when considerations of all utility expenses are factored into the rate.

Upon arrival in Hershey

  • Prior to 4:00 PM Monday through Friday (except weekends and holidays)
    • Report to the Housing Office
      • Sign for key packet
      • Must provide identification   
  • After 4:00 PM but prior to 9:30 PM daily
    • Report to the Hospital Information Desk
      • Sign for key packet
      • Must provide identification   
  • After 9:30 PM daily
    • Report to the Security Post 2 next to the Hospital Emergency entrance.
      • Sign for key packet
      • Must provide identification